H.S.A.

H.S.A. CONSTITUTION

ARTICLE i - NAME

THE NAME OF THIS ASSOCIATION SHALL BE THE IMMACULATE CONCEPTION HIGH SCHOOL HOME AND SCHOOL ASSOCIATION (ICHS-HSA)

ARTICLE ii - INTERPRETATION

IN THESE RULES UNLESS THE TEXT SHALL OTHERWISE REQUIRE “THE ASSOCIATION” SHALL MEAN ICHS HOME & SCHOOL ASSOCIATION.

ARTICLE iii - OBJECTIVES

THE OBJECTIVES OF THE ASSOCIATION SHALL BE:

  • OPERATE WITHIN THE AMBIT OF THE SCHOOL VALUE SYSTEM AND BY DOING SO REINFORCE THE SCHOOL’S MISSION AND VALUES.
  • TO PROMOTE A CLEARER UNDERSTANDING OF THE MUTUAL RESPONSIBILITIES OF PARENTS AND TEACHERS REGARDING THE EDUCATION OF THE STUDENTS.
  • TO ENCOURAGE A GREATER DEGREE OF CO-OPERATION BETWEEN THE HOME AND SCHOOL IN DISCHARGING THEIR RESPONSIBILITIES CONCERNING THE RELIGIOUS, MORAL AND CIVIL TRAINING OF THE STUDENTS.
  • TO HELP PARENTS TO ACQUIRE AND IMPROVE PARENTING SKILLS IN ORDER TO BE MORE EFFECTIVE IN THE GUIDANCE AND TRAINING OF THEIR CHILDREN.
  • TO RAISE FUNDS TO ASSIST WITH THE DEVELOPMENT OF THE SCHOOL’S FACILITIES AND THE WELFARE OF STAFF AND STUDENTS.

ARTICLE IV - RESPECT FOR SCHOOL POLICIES

THE ASSOCIATION SHALL RESPECT THE ESTABLISHED SCHOOL POLICIES AND PRACTICES AS FORMULATED BY THE BOARD OF GOVERNORS AND THE ADMINISTRATION OF THE SCHOOL.

ARTICLE v - MEMBERSHIP

MEMBERSHIP SHALL CONSIST OF ALL PARENTS OR GUARDIANS OF THE STUDENTS, THE PRINCIPAL AND FACULTY MEMBERS OF THE SCHOOL. 

ARTICLE VI - OFFICERS

THE OFFICERS OF THE ASSOCIATION SHALL BE:

• PRESIDENT

• VICE PRESIDENT

• SECRETARY

• ASSISTANT SECRETARY

• TREASURER

• ASSISTANT TREASURER

• PUBLIC RELATIONS OFFICER

• ASSISTANT PUBLIC RELATIONS OFFICER

OFFICERS SHALL BE ELECTED AT THE GENERAL MEETING HELD DURING THE FIRST TERM OF EACH SCHOOL YEAR AND SHALL BE ELIGIBLE FOR RE-ELECTION.  ROTATION OF OFFICERS IS ALLOWED.

ARTICLE vii – TERM LIMITS

THE OFFICERS SHALL NOT SERVE MORE THAN THREE (3) CONSECUTIVE ONE YEAR TERMS WITHIN THE SAME POSITION.  AN OFFICER WHO HAS NOT SERVED FOR A YEAR, WITHIN HIS/HER PREVIOUS POSITION SHALL BE ELIGIBLE FOR RE-ELECTION.

ARTICLE viii - ANNUAL GENERAL MEETING

THE ANNUAL GENERAL MEETING OF THE ASSOCIATION SHALL BE IN THE FIRST TERM OF EACH SCHOOL YEAR.  NOTICE OF SUCH ANNUAL GENERAL MEETING SHALL BE GIVEN AT LEAST TWO (2) WEEKS PRIOR TO SUCH MEETING.  AT THIS MEETING, THE ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31, MAY OF THAT YEAR SHALL BE PRESENTED.

ARTICLE ix - AMENDMENTS

THE CONSTITUTION OF THE ASSOCIATION MAY BE AMENDED AT ANY GENERAL MEETING BY

  • A TWO-THIRD MAJORITY VOTE OF THE MEMBERS PRESENT, PROVIDED SUCH AMENDMENTS HAVE BEEN PRESENTED IN WRITING TO THE ASSOCIATION AT THE MEETING PRECEDING THE GENERAL MEETING; OR
  • A UNANIMOUS VOTE WITHOUT NOTICE.

ARTICLE xi - CONTRIBUTION

MEMBERS’ COLLAB TO THE ASSOCIATION SHALL BE AN AMOUNT AGREED ON ANNUALLY BY THE EXECUTIVE COMMITTEE AND RATIFIED BY THE SCHOOL’S BOARD.

ARTICLE xii - EXECUTIVE COMMITTEE

THE EXECUTIVE COMMITTEE SHALL CONSIST OF TWENTY ONE (21) MEMBERS, INCLUDING THE PRESIDENT, VICE PRESIDENT, SECRETARY, ASSISTANT SECRETARY, TREASURER, ASSISTANT TREASURER, PUBLIC RELATIONS OFFICER, ASSISTANT PUBLIC RELATIONS OFFICER, THE PRINCIPAL, ONE (1) MEMBER OF THE FACULTY SELECTED FROM AMONGST THEMSELVES AND APPROVED BY THE PRINCIPAL, AND ELEVEN (11) OTHER MEMBERS FROM THE ASSOCIATION.

EACH MEMBER ELECTED TO THE EXECUTIVE COMMITTEE SHALL SERVE FOR A PERIOD OF ONE (1) YEAR. OFFICERS AND MEMBERS OF THE EXECUTIVE COMMITTEE, WHO FAIL TO ATTEND THREE (3) CONSECUTIVE MEETINGS OF THE COMMITTEE WITHOUT NOTIFICATION, AUTOMATICALLY FORFEIT THEIR POSITION.

IF A VACANCY SHALL ARISE THE EXECUTIVE COMMITTEE MAY FILL SUCH VACANCY FROM TIME TO TIME BUT THE MEMBER SO SELECTED SHALL ONLY SERVE FOR THE BALANCE OF THE TERM REMAINING OF THE MEMBER WHO HAS FORFEITED THEIR POSITION.

THE IMMEDIATE PAST PRESIDENT OF THE ASSOCIATION SHALL BE AN EX- OFFICIO MEMBER OF THE EXECUTIVE COMMITTEE.

ARTICLE xiii - FUNCTIONS OF THE EXECUTIVE COMMITTEE

  • TO GUIDE AND DIRECT THE AFFAIRS OF THE ASSOCIATION.
  • TO REPRESENT THE INTEREST OF THE ASSOCIATION TO THE BOARD OF GOVERNORS AND TO OTHER BODIES CONCERNED WITH PROMOTING EDUCATION.
  • TO ALLOCATE AND USE FUNDS OF THE ASSOCIATION AS MAY BE AGREED.

ARTICLE xiv – SUB -COMMITTEES

THE EXECUTIVE COMMITTEE SHALL HAVE THE POWER TO APPOINT SUCH SUB COMMITTEES AS MAY BE NECESSARY.  THE SUB COMMITTEES SHALL HAVE THE RIGHT TO CO-OPT SUCH ADDITIONAL MEMBERS FROM THE ASSOCIATION AS MAY BE NECESSARY. THE SUB COMMITTEE CHAIRMAN SHALL BE APPOINTED BY THE EXECUTIVE COMMITTEE AND SHALL BE A MEMBER OF THE EXECUTIVE COMMITTEE.

ARTICLE xv - MEETINGS

THE REGULAR MEETING OF THE ASSOCIATION SHALL BE HELD ONCE PER SCHOOL TERM.  A SPECIAL GENERAL MEETING MAY BE CALLED AT ANY TIME WITHOUT NOTICE.

MEETINGS OF THE EXECUTIVE COMMITTEE SHALL BE HELD MONTHLY DURING THE SCHOOL TERMS, EXCEPT IN CASES OF EMERGENCY WHEN A SPECIAL MEETING MAY BE CALLED AT ANY TIME WITHOUT NOTICE.  MINUTES OF THE PREVIOUS MEETING AND A COPY OF THE AGENDA SHALL BE FORWARDED TO EACH MEMBER AT LEAST TWO (2) WORKING DAYS BEFORE EACH MEETING.

ARTICLE xvi – QUORUM

SECTION 1:      THE QUORUM OF AN ASSOCIATION GENERAL MEETING SHALL BE ONE HUNDRED AND FIFTY (150) MEMBERS.

SECTION 2:      THE QUORUM OF THE EXECUTIVE COMMITTEE SHALL BE SEVEN (7) MEMBERS, TWO (2) OF WHOM SHALL BE OFFICERS.

ARTICLE xvii – HSA REPRESENTATIVE TO THE SCHOOL BOARD

THE PRESIDENT OF THE ASSOCIATION SHALL FULFIL THIS ROLE.  IN THE EVENT THE PRESIDENT IS UNAVAILABLE TO FULFIL THAT FUNCTION, THE EXECUTIVE COMMITTEE SHALL NOMINATE FROM AMONGST THEMSELVES, A BOARD REPRESENTATIVE.

ARTICLE xviii – AMENDMENTS

THE BY LAWS MAY BE AMENDED AT ANY REGULAR MEETING BY:

  • A TWO-THIRD MAJORITY VOTE OF THE MEMBERS PRESENT, PROVIDED NOTICE HAD BEEN GIVEN IN  WRITING AT THE PREVIOUS REGULAR MEETING, OR
  • A UNANIMOUS VOTE WITHOUT PREVIOUS NOTICE.


BY LAWS

ARTICLE 1 - DUTIES OF OFFICERS

SECTION 1:      THE PRESIDENT SHALL PRESIDE AT THE MEETINGS OF THE ASSOCIATION AND OF ITS EXECUTIVE COMMITTEE AND SHALL BE EX-OFFICIO MEMBER OF ALL COMMITTEES AND SHALL PERFORM ALL OTHER DUTIES PERTAINING TO THE OFFICE.

SECTION 2:      THE VICE PRESIDENT, IN THE ABSENCE OF THE PRESIDENT, SHALL PERFORM ALL THE DUTIES OF THE PRESIDENT AND SUCH DUTIES AS ARE ASSIGNED TO THIS OFFICE.

SECTION 3:      THE SECRETARY SHALL

  • KEEP THE MINUTES OF ALL MEETINGS OF THE ASSOCIATION AND OF THE EXECUTIVE COMMITTEE;
  • KEEP A LIST OF ALL MEMBERS OF THE ASSOCIATION; AND
  • DISCHARGE SUCH DUTIES AS ARE INCUMBENT UPON THE OFFICE.

SECTION 4:      THE ASSISTANT SECRETARY SHALL WORK IN CLOSE COLLABORATION WITH THE SECRETARY, ASSIST WITH THE SECRETARIAL DUTIES AND DEPUTIZE IN THE ABSENCE OF THE SECRETARY.

SECTION 5:      THE TREASURER SHALL RECEIVE ALL MONIES OF THE ASSOCIATION, DISBURSE FUNDS AS DIRECTED BY THE EXECUTIVE COMMITTEE, AND SHALL KEEP AN ACCURATE ACCOUNT OF ALL SUCH TRANSACTIONS.

SECTION 6:      THE ASSISTANT TREASURER SHALL WORK IN CLOSE COLLABORATION WITH THE TREASURER, ASSIST WITH DUTIES AND DEPUTIZE IN THE ABSENCE OF THE TREASURER.

SECTION 7:      THE PUBLIC RELATIONS OFFICER (PRO) SHALL BE RESPONSIBLE FOR COMMUNICATING WITH ALL MEMBERS OF THE ASSOCIATION AND FOR PUBLICISING THE ACTIVITIES OF THE ASSOCIATION.

SECTION 8:      THE ASSISTANT PUBLIC RELATIONS OFFICER (PRO) SHALL WORK IN CLOSE COLLABORATION WITH THE PUBLIC RELATIONS OFFICER, ASSIST WITH DUTIES AND DEPUTIZE IN THE ABSENCE OF THE PUBLIC RELATIONS OFFICER.

SECTION 9:      THE OFFICERS SHALL BE ELECTED AT THE GENERAL MEETING HELD DURING THE FIRST TERM OF EACH SCHOOL YEAR.

September 28, 2021

Edited September 26, 2022

H.S.A. UPDATES


Legal Entity

The Immaculate Conception High School Home and School Association (HASA) is now a legal entity. HASA was registered in April 2009 and this will see the association operating with limited liability for its executives and members.


Aims and Objectives of HASA:

  • To help parents and teachers acquire a full appreciation of the ideals of a Christian education.
  • To promote clearer understanding of the mutual educational responsibilities of parent s and teachers.
  • To encourage the home and school to a greater degree of co-operation in discharging their responsibilities concerning the religious, moral and civil training of the pupils.
  • To help parents in studying and promoting influences and methods best suited to make effective the guidance and training of their children.
  • To raise and disburse funds to assist with the development of the school' facilities.

HASA Executive Committee 2019/2020

PRESIDENT - Mrs. AVA BLAKE
VICE PRESIDENT - Mrs. AVIA WATKIN CHEVANNES
SECRETARY - Ms. LISA BELNAVIS
ASSISTANT SECRETARY - Mrs. MARILYN McDONALD-WATSON
TREASURER - Ms. KAREN RAMSEY
ASSISTANT TREASURER - Dr. DIANA DAVIS SMITH
PUBLIC RELATIONS OFFICER - Ms. RENEE MENZIES McCALLUM
ASSISTANT PUBLIC RELATIONS OFFICER - Mrs. JUDY KINGHORN

Contact us at:

HASA Secretariat, 152c Constant Spring Road, Kingston 8,
Telephone: 876-575-1473 / 876-819-3536,
Email: ichshsa@gmail.com

About Us

hsa-updates


As encapsulated by our name - we are a Home School association (HSA) and function similarly to a PTA. As a group, we are committed to working in partnership with parents in order to achieve the very best education possible for all our girls.

Parents can support us in a number of ways:

First and foremost, we ask parents to take an active interest and involvement in their children’s schoolwork and their social lives. This includes monitoring and supporting their efforts, reviewing their google classroom weekly (while we remain remote), and encouraging them to take full advantage of the wide range of opportunities we offer.
ICHS HSA holds an Annual General Meeting in the first term and one meeting per term thereafter - we have converted to a virtual meeting format in order to accommodate as many parents as possible during this time of pandemic. There are also class reps and homeroom “Whatsapp” groups as well as HSA letters and emails that we use to send correspondences during the school year to inform parents about various aspects of school life.

The HSA is always happy to have parents contact us with any concerns or commendations about any aspect of the school. We have an excellent relationship with the ICHS team and will continue to work with and support the Principal and the Faculty. The HSA strongly encourages all parents to be involved with us and to support our social, educational, and fundraising activities which enhances the overall learning experience for all ICHS girls. You too can become a member of the HSA if you are interested in serving, we welcome all helping hands.



Meet The HSA Team


Ava Blake (PRESIDENT)

A member of the ICHS family since September 2014 and a member of the Executive September 2017. Full of passion for volunteerism and improving the lives of the less fortunate, she is a member of ICHS Board of Governors, Chairman of a Catholic School Board, volunteers with Missionaries of the poor, a member of St John the Baptist Catholic Church council and mentor.


Avia Chevannes (VICE PRESIDENT)

Executive member since 2019


Lisa Belnavis (SECRETARY)

Executive member since 2020


Marilyn McDonald Watson (ASST. SECRETARY)

Assistant secretary for 2 years and parent representative for 3 years.


Karen Ramsey (TREASURER)

Karen began the job of treasurer in 2020


Renée Menzies-McCallum (PUBLIC RELATIONS OFFICER)

Renee has served the HSA for several years in the PRO position and also heads up the Projects team.


Judy-Ann Kinghorn (ASST. PUBLIC RELATIONS OFFICER)

Assistant PRO and chairperson of the Legal/Constitution committee and a member of the fundraising committee.


Charmaine Bailey (CLASS REP COORDINATOR - lower school)

This is the second year Charmaine is serving on the executive team.


Candisa Leyow (CLASS REP COORDINATOR - Upper School)

Candisa has served the HSA since 2017 in the role of Class Rep coordinator and also serves on the projects committee.


Parent Representatives


Caroline Beckford

Sandra Commock

Kurdell Espinosa-Campbell

Roxanne Kidd-D'Aguilar

Ronnie Miller-Brown

Masera Stanley

Martha Sutherland

Denise Francis


Meeting Schedule


We meet on the second Monday of every month during the school year. One General Meeting per term with all parents including the AGM is held in the Christmas term each year.


Volunteer Acknowledgements


We express sincere gratitude to each and every parent or person who is involved in supporting the school.

“Volunteers do not necessarily have the time; they have the heart” - Elizabeth Andrew

Parent Representatives


  • Shawn Lewis
  • Tara vincent Brown
  • Monique Brooks
  • Simone Sharrier
  • Patrice Chung
  • Soan Madden
  • Maria Isabella Arscot
  • Terry Perrifette
  • Krishendale Panton
  • Robert Gibbs
  • Shamar Wright
  • Saran Hutchinson
  • Sharon Wright
  • Kerry Ann Duhaney
  • Ava Spence
  • Garfield Smith
  • Karen Kidd
  • Martha Sutherland
  • Denise Francis
  • Renee Naraysingh
  • Charmaine Bailey
  • Derrick Grant
  • Shaline Scott-Daley
  • Andrea McCalla
  • Natalie Waldron
  • Ronie miller-Brown
  • Roxanne Kidd-D’Aguilar
  • Janet patrick
  • Michelle Champagnie
  • Claudia Bermudez
  • Kai Morgan-Campbell
  • Marilyn McDonald
  • Audrey Letmann
  • Avia Chevannes
  • Masera Stanley
  • Tricia Grier
  • Sandra Commock
  • Monique Anthony
  • Tracey Harrison
  • Buffy Campbell
  • Diahann Ogunde
  • Collette Chai
  • Caroline Beckford
  • Patrice Martin
  • Winston Watkis

Upcoming Fundraisers

Date Event

November 26, 2021

Drive through Fish Fry

Support the school and get authentic hellshire fried fish - you know you miss it in these lockdowns!

October 21, 2021 - December 17, 2021

Lapathon

The forms go out after Mid Term and are collected at the end of the term, (tentative) online fair for Jan 1, 2022

December 10, 2021

Drive In Movie Night

Safely allow our girls to socialize by attending this event at the New Kingston Drive In - more details to follow

Sunday Oct 31, 2021

Bumper Sticker competitio

Students compete to design a new school bumper sticker which will be available for sale.

All fundraising activities are to support our SMART classroom conversion

Committees

hsa-updates

Fundraising Committee Members


  • Ronie Miller-Brown - (Chair)
  • Avia Chevannes
  • Denise Francis
  • Martha Sutherland
  • Judy Ann Kinghorn
  • Karen Ramsay
  • Masera Stanley
  • Sharon Grindley
  • Ava Blake

Objectives


To raise funds towards providing support for the operations of ICHS through the collective participation of parents, students, school administration and community - utilizing strategic fundraising methods so as to improve the educational system and student achievement.



Welfare Committee Members


  • Marilyn McDonald Watson (Chair)
  • Avia Chevannes
  • Charmaine Bailey
  • Caroline Beckford
  • Renee Naraysingh
  • Rani Sarju

Purpose and Scope


The Home School Association Welfare Committee is geared towards assisting in addressing some of the social and economic issues affecting the student and parent community of Immaculate Conception High School. It is against this premise that the committee will coordinate and execute the soliciting of cash or kind to fill the needs of our school family. The Welfare Committee will work alongside the Guidance Department to supplement the economic and social needs of the students and staff of the Immaculate Conception High School. The Guidance Dept. will make recommendations of beneficiaries Welfare Programs

Food Basket: Love Basket- To assist students and parents facing challenges through loss of income (Donations of food or other essential items should be left at the School Front Office for distribution to beneficiaries.

Empowerment Program: (Psychosocial Issues & Other Issues) Guided by the Guidance Department

Sponsor A Child Today: Staying Connected- Keep our girls connected through remote learning. Mobile Data for students facing financial challenges to access online classes.


These Love Baskets to assist ICHS families in need and Data Donations for students who can't afford to purchase have been 2 major initiatives of the welfare committee which have helped many during this pandemic.



Constitution / Legal Committee Members


  • Judy Ann Kinghorn (Chair) / Assistant PRO
  • Sandra Commock
  • Roxanne D’Aguilar
  • Kerry-Ann Duhaney
  • Camille Reid-Burrell
  • Herbie McKenzie

The six-member Committee comprises several Attorneys-at-Law serving at the private and public bar. We are also privileged to have serving on the Committee, a parent who is experienced in the critical area of corporate governance.

The Committee has, as its primary focus, to review the Constitution and its by-laws. Our mandate is to ensure that the Constitution is not only relevant and applicable but also conforming to current law and practices. The exercise has started and among the issues addressed in the document to be submitted to the HSA for discussion and ratification include:

1. Election – when is it constitutionally due
2. Length of term of Officers
3. Treasurer reporting requirements
4. Audit & Financial report – when should these be presented to the The Committee is also available to provide legal support to the Association and to protect its interest and integrity



Projects Committee Members


  • Renee Menzies-McCallum
  • Candisa Leyow
  • Monique Anthony
  • Derrick Grant
  • Winston Watkis

Purpose


To be utilized for any project executions that HSA would like to carry out during the school year. There will be planned events (such as those listed below) which is where the majority of our time will be spent.

Short term immediate needs projects may also come up from time to time and will be considered by the HSA before being assigned to Projects.


Last year’s projects included tablets for children who needed it, and the beginning of the smart classroom project.

Planned Projects 2021-2022:

- Electronic Board relocation and income generation (in Progress)

- Smart Classroom additions (in Progress)



Immaculate Health and Wellness Team


The Immaculate Conception High School is keenly aware of the adverse impact the COVID-19 pandemic has caused mentally, physically and emotionally. This new reality, if not managed carefully, can negatively impact our girls as they transition into adulthood.

The Home School Association, through strategic alliances with local and international members of the Alumni, will seek to provide a sustainable support system that will cushion this impact. Key focus areas will be on mental health, suicide, inter-personal violence, sexual health, bullying, drug and alcohol use and abuse, nutrition and disease recognition. Efforts will also be made to avoid unintentional injuries and to mitigate risk taking behaviours.

We will help our girls to flourish in a healthy school environment where they learn to value their health and wellness first.